HR administration and payroll specialist

People Operations · Wrocław, Wrocław
Department People Operations
Employment Type Full Time
Minimum Experience Mid-level

We are looking for an HR administration and payroll specialist that will work across a variety of people-related tasks to ensure great employee experiences in the area of  HR administration and payroll.


Preferred Qualifications:


  • Bachelor degree in HR (or related)
  • Oral and written fluency in English
  • 2-3 years experience in HR Administration and payroll (experience in payroll  is mandatory)
  • Knowledge about Polish employment-related laws and regulations
  • Experience in preparing HR documents (contract, employment contracts, annex, etc.)
  • Advanced level skills of Excel
  • Strong ability to adapt to change, and be an active change management supporter
  • Organizational and multi-tasking skills, working effectively at times in ambiguity, while still maintaining positivity
  • Proven relationship-building skills on all levels of management
  • Proactiveness, flexibility, and a “can-do” attitude are a must
  • Strong communication and team player skills
  • Commitment to the entrusted tasks
  • Likes thinking outside the box when resolving issues
  • Independence and ability to ask questions, updating the status of your tasks, encountering difficulties, asking for help
  • Experience related to HR policies, processes, and practices of Recruitment and Onboarding, Performance Management, Development, Retention will be a strong asset
  • Knowledge of visa procedures and legalization of employment in Poland will be an asset

Your key responsibilities will include:


  • HR Administration
    • Preparing HR data for payroll
    • Preparing HR documents (drafting contracts, annexes, certificates, and other documents related to employment and dismissal of employees)
    • Ongoing updating of employee data in the HR system
    • Guiding employees and managers about HR policies and procedures
    • Ensuring appropriate process, policy implementation
    • Maintaining personnel files, records, and other personnel documents
    • Maintaining medical examinations, health, and safety training, working hours
    • Work time recording
    • Issuing certificates of employment and wages
    • Cooperating with authorities and inspection bodies
  • HR support:
    • Day-to-day supporting of employee matters related to their documents, labor law, and payroll
    • Supporting implementation of organizational changes
    • Leading/participating in short-term projects to support the HR initiatives
    • Working with internal stakeholders to ensure high-quality HR delivery of service and projects
    • Preparing and maintaining reports related to specific HR areas or projects
  • Onboarding 
    • providing induction-day part focused on work and wages regulation, HR processes and policies 
    • Coping with candidates document (including country foreigners' relocation)
  • Employer branding
    • Promoting company values, creating positive employee relations culture
    • Involving in  internal and external events and EB activities

Among many perks, we value the most:

  • Remote work possibility
  • Flexible working hours (core hours 10 am - 2 pm)
  • Private healthcare, life insurance, and Multisport card
  • Knowledge sharing activities
  • Team building events
  • Well communicated modern office

    We kindly inform you that we will contact only with chosen candidates within 2 weeks from applying date.

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    • Location
      Wrocław, Wrocław
    • Department
      People Operations
    • Employment Type
      Full Time
    • Minimum Experience