Office Assistant

People Operations · Wrocław, Wrocław
Department People Operations
Employment Type Full Time
Minimum Experience Experienced

We’re looking for a positive, reliable and trustworthy person to be the first point of contact in our beautiful office at ANIXE. If you would like to join an international environment full of professional work, but also smiles and inside jokes, don’t hesitate and apply! 

 

Our ideal candidate should have:

  • Higher education
  • Fluent in English and Polish language, spoken and written
  • Working knowledge of office equipment (printers, fax)
  • Experience as a back-office assistant, office assistant or in another relevant administrative role
  • Excellent organizational and time management skills
  • Independence, timeliness and accuracy
  • Engagement and accountability
  • Excellent written and verbal communication skills
  • Knowledge of MS Office (MS Excel, Word, MS Outlook)

Your key responsibilities:

  • Perform receptionist duties in international company (mail management, receiving calls, greeting and servicing clients and visitors)
  • Direct cooperation with suppliers, taking care of the professional image of the company
  • Planning business meetings and events as well as preparing conference rooms
  • Sort and distribute communications/documents in a timely manner
  • Take care of the proper supply of the office needs
  • Taking care of the esthetic outfit of the office
  • Assist in the Employer Branding actions 
  • Schedule and plan meetings, appointments and business travels (tickets, hotels, delegations)
  • Resolve office-related malfunctions and respond to requests or issues
  • Coordinate with other departments to ensure compliance with established policies
  • Create and update records ensuring accuracy and validity of information

  Perks we offer:

  • MultiSport athletic program
  • External training, conferences
  • Beverages and sandwiches
  • Flexible working hours
  • Private healthcare and group insurance
  • Foreign languages lessons (English, German, Spanish)
  • The company's corporate library
  • Well-communicated location and safe place for bikes
  • Inspiring team events and outgoings
  • A welcoming and friendly work environment 

 

We kindly inform that we will contact only with chosen candidates within 2 weeks from applying date. 

 

P.S: Wondering what data we store and why when you're applying to our job openings?

 

You can always check our GDPR-compliance Privacy Policy

 

I hereby consent to my personal data included in this CV being processed for recruitment purposes by ANIXE Polska sp. z o.o. having its registered seat in Wrocław, at ul. Grabiszyńska 251A, 53-234 Wrocław.

 

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  • Location
    Wrocław, Wrocław
  • Department
    People Operations
  • Employment Type
    Full Time
  • Minimum Experience
    Experienced